AllCoach – Coaching Management & Scheduling

Run Your Coaching Business from WordPress

AllCoach is a complete coaching business management plugin for WordPress. Sell coaching programs, deliver interactive client activities, schedule one-on-one sessions, and send automated notifications — all from a single dashboard.

Whether you are a personal trainer, life coach, nutritionist, business coach, or tutor, AllCoach gives you everything you need to run your practice without stitching together separate tools.

Why Choose AllCoach?

• Everything in One Place: Programs, clients, sessions, orders, and notifications are all managed from your WordPress admin. No extra subscriptions or integrations needed.

• Interactive Client Activities: Deliver structured worksheets and assignments to clients. Clients submit responses directly from their portal and you review them from the admin dashboard.

• Client-Friendly Portal: Clients can access their programs, activities, sessions, meeting links, and profile from a dedicated frontend account area.

• Google Meet Integration: Connect your Google account once and meeting links can be generated automatically for sessions — no manual copy-pasting.

• Simple Manual Payments: Sell paid programs using offline/manual payment confirmation, with free programs confirmed automatically at checkout.

Who is AllCoach for?

• Personal Trainers — Sell training programs, deliver workout plans as activities, and schedule one-on-one sessions with automated reminders.
• Life Coaches — Manage client enrollments, assign reflection exercises, and meet clients via Google Meet.
• Nutritionists — Deliver structured nutrition programs with interactive check-ins and track client responses.
• Business Coaches — Sell paid programs, assign worksheets, confirm payments manually, and track client progress.
• Tutors & Educators — Organize content into programs with sections and activities, manage session bookings, and stay on top of client submissions.

AllCoach Features

Coaching Programs

• Create and publish coaching programs with flexible pricing — paid or free
• Organize programs into sections for a structured delivery path
• Add interactive activities to each section
• Set enrollment limits or leave them unlimited
• Assign programs to categories for easy filtering and discovery
• Share a unique buy URL for direct enrollment

Client Activities

• Build activities with rich content and interactive form fields
• Supported field types: short answer, long answer, multiple choice, checkboxes, and date
• Clients complete and submit activities directly from their account portal
• Track completion status for every client per activity
• Review all client responses from the admin dashboard
• Reuse activities across programs with the activity library

Client Management

• Maintain a full client directory with enrollment history and session notes
• Track activity completion and session progress per client
• View all orders, sessions, and activity responses from a single client profile
• Guest checkout — new clients enroll with just their name and email, account created automatically

Session Booking

• Clients book one-on-one sessions directly from their account portal
• Session statuses: scheduled, completed, cancelled, no-show
• Full session history logged per client
• Timezone-aware booking with client timezone support

Coach Availability

• Define your weekly available days and time slots
• Bookings are automatically validated against your availability
• Double-booking prevented — for both you and your clients

Google Meet Integration

• Connect your Google account via OAuth from the Settings page
• Google Calendar events created automatically for every session
• Meeting links generated automatically and stored with each booking
• Meeting URL included in confirmation and reminder emails via the {meeting_url} placeholder

Order & Payment Management

• Orders move through pending, confirmed, and cancelled statuses
• Manually confirm payments with an optional transaction reference
• Reactivate cancelled orders — set back to pending or directly to confirmed
• Bulk status actions for faster order management
• Free programs are confirmed automatically at checkout

Client Account Portal

• Dedicated frontend dashboard for every client — no WordPress admin access required
• Dashboard — overview of enrolled programs and upcoming sessions
• Programs — browse and access all enrolled programs and their content
• Activities — view and complete assigned activities, submit responses
• Appointments — view upcoming sessions, book new sessions, join Google Meet
• Profile — update personal details and change password

Use of 3rd Party Services

To provide certain features, AllCoach connects to the following external services when those features are enabled. No data is sent to these services unless the corresponding feature is explicitly configured and activated by the site administrator.

Google APIs — Used for Google Calendar and Google Meet integration. When a coach connects their Google account, AllCoach uses the Google OAuth 2.0 service to authenticate, the Google Calendar API to create and manage session events, and the Google Meet API to generate video call links. The coach's access token and refresh token are stored on your WordPress site. Client email addresses are shared with Google Calendar only when adding them as event attendees.

Google Terms of Service | Google Privacy Policy

These services are only contacted when the corresponding feature is enabled and configured. AllCoach itself does not collect or transmit any personal data to external servers.