Schedopia – Appointment Booking & Scheduling

Schedopia is a complete appointment booking and scheduling plugin for WordPress. Add an online booking form to your site in minutes and let customers reserve a service with the right staff member at a time that actually works — automatically, around the clock, without the back-and-forth of phone calls and emails.

Whether you run a salon, a clinic, a tutoring service, or a consulting practice, Schedopia turns your website into a booking engine. Every appointment is a real, dated record, and a built-in guard means two customers can never grab the same slot — so you stop worrying about double-bookings and no-shows.

Best of all, Schedopia is fully self-hosted. Your bookings, your customers, and your data stay on your own site. Nothing loads from third-party services unless you turn on optional reCAPTCHA spam protection yourself, and there are no per-booking fees.

Why choose Schedopia?

• Bookings while you sleep — a mobile-friendly booking form takes reservations 24/7, so you never miss a customer.
• Never double-book again — every booking is validated against real staff availability, with a reliable guard against two people taking the same time slot.
• Your data stays yours — 100% self-hosted, no CDNs, no per-booking commission. The plugin contacts no external service unless you opt in to reCAPTCHA spam protection.
• Set up in minutes — a guided setup wizard walks you through services, staff, and hours.
• Looks like your brand — customize the booking form's colors, fonts, and buttons with a live preview.

Key Features

• Online booking form — a clean, mobile-first form that customers use to pick a service, choose a staff member, and book an available time in a few simple steps. Add it to any page with the [schedopia_booking] shortcode.
• Service catalog — organize services into categories, each with its own price and duration.
• Service add-ons — offer extras alongside a service. Each add-on carries its own price and duration, so choosing one extends the appointment's total and the time blocked on the calendar — customers and staff both pick them while booking.
• Staff & availability management — set each team member's weekly working hours, days off, buffer times, and capacity. Availability automatically drives which time slots customers can book.
• Real dated appointments — every booking carries its own date, time, and timezone, protected by a transactional double-booking guard.
• Customer management — keep a record of your customers and their booking history.
• Form appearance customizer — brand the booking form with global colors, fonts, shapes, and button styles, plus custom labels for each step, all with a live preview.
• Powerful admin dashboard — a fast single-page admin with a dashboard, filterable bookings list, team calendar, service catalog, scheduling, customers, staff, payments, and an activity log.
• Manual & offline payments — record cash, bank transfer, and mark-as-paid payments.
• Automated email notifications — booking confirmations, cancellations, new-booking alerts for your team, and appointment reminders.
• Customer self-service cancellation — customers cancel from a secure link in their email, with no account needed. You decide whether it's allowed and how close to the start time it stays open.
• Calendar feed & add-to-calendar — subscribe Google Calendar, Outlook, or Apple Calendar to a read-only feed of your bookings, and let customers save an appointment straight from their confirmation email.
• Works with your page builder — the [schedopia_booking] shortcode works everywhere, including the Gutenberg shortcode block and the Elementor Shortcode widget.

Perfect for

Salons and barbershops, spas and beauty studios, dentists and health clinics, therapists and coaches, tutors and instructors, consultants and freelancers, repair and home services — any business that runs on appointments.

For developers

Schedopia is built to extend without forking. It ships a full REST API for every entity with schema-driven validation, granular per-area capabilities, and rate limiting on the public API. Extensions build on documented lifecycle hooks, filters, and driver interfaces (BookingSource, NotificationChannel, PaymentMethod), and every booking flows through a single validated path — so an extension can never create a booking the core would reject. Data is stored in dedicated relational tables (wp_schedopia_*) rather than as custom post types.

External Services

Schedopia loads nothing from third-party services by default. One optional feature connects to an external service when you explicitly enable it:

Google reCAPTCHA v3 (optional spam protection for the public booking form). Only when you enable reCAPTCHA in Settings → Booking rules and provide your own site and secret keys, the booking form loads Google's reCAPTCHA script, and each form submission sends the reCAPTCHA response token and the visitor's IP address to Google's siteverify endpoint to obtain a spam score. No booking or customer data is sent. This service is provided by Google: terms of service, privacy policy. If you never enable the feature, no request to Google is ever made. The built-in honeypot and timing checks work without any external service.