Collaborative Post Notes

Collaborative Post Notes is a simple but powerful internal communication tool for WordPress teams. It adds a clean, threaded note system inside the post/page editor, allowing editors, authors, and content teams to communicate directly while working on content — with no external tools (Telegram, WhatsApp, etc.) needed.

This plugin improves your editorial workflow, reduces miscommunication, and keeps all discussions connected to the content they belong to.

Why use Collaborative Post Notes?

Managing content in a team often leads to scattered messages across multiple platforms. This plugin solves that problem by keeping all notes, replies, and discussions inside WordPress, right inside the editor.

Key Features

• Instant AJAX notes — add notes without saving/updating the post
• Threaded (nested) notes — reply inside discussions like a mini comment system
• Resolve / unresolve notes — mark discussions as handled
• @mentions — mention teammates with autocomplete
• Email notifications — mentioned users receive an email with a link to the post
• Delete notes — authors can delete their own notes; editors can delete any note
• Custom post type support — enable notes on any public post type from Settings
• Internal-only — notes never appear on the frontend
• Lightweight — uses minimal database space, optimized for speed
• Auto-recorded username & timestamp
• Block editor compatible — works in the WordPress block editor and WordPress 7

Ideal For:

• Editorial teams
• Multi-author blogs
• News websites
• Agencies with content workflows
• SEO/content strategy teams
• Anyone who collaborates inside WordPress

How It Works

1. Open any supported post, page, or custom post type
2. Scroll to the Team Notes metabox
3. Add a top-level note or reply to existing ones
4. Mention teammates with @username
5. Resolve notes when done
6. Notes save instantly via AJAX

Private & Secure

These notes are not public, not accessible through template files, and never appear on the frontend.