GovernDocs – Document Management & Annual Reports
GovernDocs is a document management & annual reports plugin for WordPress.
It is designed for organisations that need a clearer way to manage and publish important records such as policies, meetings documents and reports without relying on regular blog posts or pages.
The plugin adds dedicated content types so these documents can be stored in a structured way, with fields for files, dates, versions, status information, and other governance-related details. You can then display them on your website using shortcodes.
GovernDocs is suitable for councils, associations, clubs, schools, law firms, committees, non-profits and other organisations that need a simple way to manage official documents in WordPress.
Upgrade to the PRO version to get a full audit log for Policies & Reports as well as the ability to add supporting docs.
GovernDocs Document Management Features
- Dedicated content types for Policies, Meetings and Reports
- Structured fields for governance-related content
- Attach files to records
- Publish documents as web content, file downloads or both
- Display items using shortcodes
- Show document metadata such as type, extension, size, dates, version and status
- Store previous versions for policies
- Clean admin editing experience for document-based content
GovernDocs helps separate governance content from normal website content so your official records are easier to manage and easier for visitors to find.
Policy Features
Use Policies for official policy documents that are displayed on the front end of your website, or you can keep them as internal policies only.
Each Policy has fields to include:
- Version
- Policy ID
- Status
- Policy Owner
- Responsible Role
- Approving Authority
- Downloadable file
- Effective Date
- Approval Date
- Next Review Date
- Last Review Date
- Department
Plus other fields relating to governance, compliance and records.
Meeting Features
Use Meetings for meeting-related entries such as agenda and minutes. These can be published as web content, downloadable files or both.
Each Policy has fields to include:
- Meeting Date
- Meeting ID
- Status
- Chair
- Minute Taker
- Location
- Description
- Agenda File
- Agenda Publish Date
- Agenda Notes
- Minutes File
- Minutes Publish Date
- Minutes Notes
- Department
Report Features
Use Reports for reports, strategic reports, operational reports and other formal publications.
Each Report has fields to include:
- Report Type (General, Annual Report, Financial Report etc)
- Report ID
- Status
- Author
- Published Date
- Report Date
- Description
- Department
Shortcode support
GovernDocs includes shortcode output so you can place document records into pages, posts, templates or any area that accepts shortcodes.
Examples of the shortcodes:
[governdocs type="policy" id="123"]
[governdocs type="meeting" id="123"]
[governdocs type="report" id="123"]
[governdocs
type="policy"
id="123"
show_icon="1"
button="1"
display="card"
desc_location="below_title"
class="custom-policy-card"
fields="ext,size,type,status,version,effective_date,approval_date,review_date,last_reviewed_date,owner,approving_authority,policy_id"
order="ext,size,type,status,version,effective_date,approval_date,review_date,last_reviewed_date,owner,approving_authority,policy_id"
]
Who needs document management
GovernDocs is built for websites that need more structure than a normal blog or page setup, especially where documents need to be maintained over time.
Examples include:
- Local government and council websites
- Associations and member organisations
- Sporting clubs and community groups
- Schools and education providers
- Compliance-focused business websites
- Boards and committees