LedgerPort – E-commerce Accounting Automation for QuickBooks Online

Automate E-commerce Accounting

Every month, the same scene plays out. You export a payout report from WooCommerce or Stripe, open QuickBooks Online, and stare at two numbers that should match. They don’t. Payouts arrive as net disbursements: gross sales minus fees, refunds, and adjustments. QuickBooks records transactions as they’re entered. Neither is wrong. They’re speaking different languages.

Most WooCommerce store owners fall into one of three camps. Reconcile manually every month and lose 4+ hours. Give up and run on increasingly unreliable books. Or automate the translation layer.

LedgerPort is the translation layer. The WordPress plugin connects your WooCommerce store to LedgerPort, which keeps QuickBooks Online in sync with every transaction, refund, and deposit. Automatically. Accurately.

Key Capabilities

• Real-time order sync via WooCommerce webhooks. Orders appear in QuickBooks Online within seconds, not on a 5-minute poll cycle.
• Product, customer, and payout sync. Read mode on install. Write mode is opt-in.
• Payout reconciliation. Splits Stripe and WooCommerce Payments deposits into transaction-level detail you can match line by line.
• Multi-business support. One LedgerPort account, multiple connected stores and QuickBooks files.
• Full audit log. Every sync action logged. Retry failed events. Export to CSV for compliance.
• HPOS-native. Built for WooCommerce 8+ and high-performance order storage from day 1. No compatibility-mode tradeoffs.

Why Teams Switch to LedgerPort

Stop the Friday CSV export. Orders sync the moment they happen. Refunds, edits, and cancellations follow automatically. Stores running this manually report 8 to 12 hours of bookkeeping recovered every month.

One account, many businesses. Manage 5+ connected stores and QuickBooks files from one dashboard at the Growth tier. Built for agencies and operators running portfolios.

Payouts that match reality. When Stripe deposits $4,287.32 on Tuesday, LedgerPort splits it into the exact orders and transaction fees that produced it. No more matching one deposit line against 47 orders manually.

Modern WooCommerce stack. Built for stores running 100,000+ orders without degradation. The plugin declares high-performance order storage compatibility through WooCommerce’s standard mechanism, so HPOS-enabled stores work natively from the moment the plugin activates.

Who It’s Built For

Store owners running WooCommerce who want bookkeeping automated. CPAs and bookkeepers managing client stores who need transaction-level data with an audit trail per client. Agencies running multiple client businesses on a unified dashboard with per-client pricing.

Full LedgerPort Feature List

• Real-time order sync via WooCommerce webhooks.
• Stripe payout reconciliation with transaction-level detail.
• WooCommerce Payments payout split into individual transactions.
• Multi-business dashboard for connected stores and QuickBooks files.
• Chart of accounts mapping for products, taxes, and shipping.
• Full audit log with filterable history and CSV export.
• OAuth 2.0 PKCE setup wizard.
• Explicit consent screen before any resources are created on your store.
• Auto-provisioned WooCommerce REST API key, scoped to LedgerPort.
• WooCommerce webhooks for orders, products, customers, refunds, and product variations.
• HMAC-signed webhook payloads with a per-connection shared secret.
• Site Health integration for connection status.
• HTTPS enforcement with a development-mode override.
• HPOS native compatibility from day 1.
• Multi-currency support for any country LedgerPort and QuickBooks Online support.
• Refund and partial refund propagation.
• Order edit and cancellation propagation.
• Manual push controls for one-time syncs of recent data.
• Manual pull controls to import from QuickBooks Online.
• Per-event retry on transient failures.
• Plugin auto-deactivates if WooCommerce is missing.
• Encrypted storage for connection credentials.
• Random hash-suffixed log filenames with .htaccess and web.config deny rules dropped automatically.
• Translation-ready (.pot file included).
• Clean uninstall — removes the WooCommerce REST API key, webhooks, options, transients, and log directory.

Pricing

LedgerPort has a free plan (30 orders/month, 1 business) and paid tiers starting at $29/mo. See the LedgerPort pricing page for the full matrix.

Automate Your E-commerce Books

Connect WooCommerce to QuickBooks Online in under 5 minutes. The Free plan covers stores doing up to 30 orders per month. No credit card required.

QuickBooks and QuickBooks Online are trademarks of Intuit Inc. WooCommerce is a trademark of Automattic Inc. LedgerPort is not affiliated with or endorsed by Intuit or Automattic.

External services

This plugin connects your WooCommerce store to the LedgerPort SaaS at https://api.ledgerport.com to sync orders, products, and customers to QuickBooks Online. It requires a free LedgerPort account.

Endpoints contacted:

• https://api.ledgerport.com/v1/oauth/* — OAuth 2.0 PKCE handshake during initial setup.
• https://api.ledgerport.com/v1/connections/woocommerce — webhook registration and connection state.
• https://api.ledgerport.com/v1/events/incoming — receives WooCommerce webhook payloads (orders, refunds, products, customers, payouts).
• https://api.ledgerport.com/v1/sync/status — polled by the plugin admin UI to display sync health and recent activity.

What is sent: WooCommerce order data, product data, customer data, and payout data. Sync is triggered by WooCommerce webhooks and on-demand REST API calls initiated by the LedgerPort server.

Service documents:

• Terms of Service
• Privacy Policy
• Data Processing Agreement

QuickBooks Online is connected via OAuth from the LedgerPort dashboard. QuickBooks data flows are governed by Intuit’s own Terms and Privacy Policy.

Privacy Policy

WooCommerce data transmitted by this plugin: orders, products, customers, and payouts.

Sync only starts after you complete OAuth setup, which includes an explicit consent screen for the WooCommerce REST API key and webhook creation. The plugin does not transmit any data before this consent is given.

Webhooks are signed with HMAC using a shared secret per connection. HTTPS is required for production sites. Local development environments can bypass the HTTPS check by defining LEDGERPORT_ALLOW_HTTP in wp-config.php.

Customers exercising GDPR or CCPA rights can be removed from LedgerPort by contacting support@ledgerport.com or via the LedgerPort dashboard’s data deletion tool. Erasure requests propagate to LedgerPort sub-processors per the DPA linked above.

Sub-processors per LedgerPort DPA Schedule 1: Google Cloud Platform, Stripe, Intuit, FreeScout, Lindris. All sub-processors are based in the United States.

Data retention is governed by the LedgerPort DPA linked above.

Source Code

This plugin ships the full, unobfuscated TypeScript/React source for its admin UI alongside the compiled bundle. Source files live in the assets/ directory inside the plugin zip; the corresponding production bundle lives in build/.

Application source

Every file under build/assets/*.js (the per-page entries such as dashboard.js, mappings.js, logs.js, plus all chunk-*.js files) is generated by Vite from the TypeScript/React source in assets/. The source layout is:

• Per-page entry points — assets/entries/*.tsx
• React app shell, pages, providers, hooks, stores — assets/app/
• Shared UI primitives (shadcn-style) — assets/ui/
• API clients and shared utilities — assets/lib/
• Shared TypeScript types — assets/types/
• Tailwind entry CSS — assets/styles/
• Static images referenced from PHP — assets/images/
• Static admin CSS/JS enqueued directly from PHP — assets/admin/

Rebuilding the bundle

1. Install Bun (the project’s package manager and runtime).
2. From the plugin root, run bun install to install dependencies.
3. Run bun run build to produce a fresh build/ directory from assets/.

The build is driven by Vite. Configuration files shipped with the plugin: package.json, bun.lock, vite.config.ts, tsconfig.json, tailwind.config.ts, postcss.config.js, biome.json, components.json. No external CDNs or proprietary build tools are required.

Third-party libraries

The compiled bundles in build/assets/ are produced by Vite from assets/ plus the open-source libraries declared in package.json. The bundler inlines library code into the chunks; each library is listed below with its version, source repository, and license.

Runtime dependencies (bundled into build/):

• react 19.2 — UI runtime. https://github.com/facebook/react (MIT)
• react-dom 19.2 — DOM renderer for React. https://github.com/facebook/react (MIT)
• @radix-ui/react-dialog 1.1 — Accessible dialog primitive. https://github.com/radix-ui/primitives (MIT)
• @radix-ui/react-label 2.1 — Accessible label primitive. https://github.com/radix-ui/primitives (MIT)
• @radix-ui/react-popover 1.1 — Accessible popover primitive. https://github.com/radix-ui/primitives (MIT)
• @radix-ui/react-select 2.2 — Accessible select primitive. https://github.com/radix-ui/primitives (MIT)
• @radix-ui/react-slot 1.2 — Slot composition utility. https://github.com/radix-ui/primitives (MIT)
• @radix-ui/react-switch 1.2 — Accessible switch primitive. https://github.com/radix-ui/primitives (MIT)
• @radix-ui/react-tooltip 1.2 — Accessible tooltip primitive. https://github.com/radix-ui/primitives (MIT)
• @tanstack/react-query 5.90 — Server-state cache and query manager. https://github.com/TanStack/query (MIT)
• @tanstack/react-query-devtools 5.91 — React Query devtools. https://github.com/TanStack/query (MIT)
• axios 1.13 — Promise-based HTTP client. https://github.com/axios/axios (MIT)
• class-variance-authority 0.7 — Variant-based class composer. https://github.com/joe-bell/cva (Apache-2.0)
• clsx 2.1 — Conditional class-name joiner. https://github.com/lukeed/clsx (MIT)
• cmdk 1.1 — Command-menu primitive. https://github.com/pacocoursey/cmdk (MIT)
• date-fns 4.1 — Date utilities. https://github.com/date-fns/date-fns (MIT)
• lucide-react 0.563 — Icon set. https://github.com/lucide-icons/lucide (ISC)
• react-day-picker 9.13 — Calendar / date picker. https://github.com/gpbl/react-day-picker (MIT)
• react-error-boundary 6.1 — Error-boundary helper. https://github.com/bvaughn/react-error-boundary (MIT)
• recharts 3.7 — Chart components. https://github.com/recharts/recharts (MIT)
• sonner 2.0 — Toast notifications. https://github.com/emilkowalski/sonner (MIT)
• tailwind-merge 3.4 — Tailwind class deduplication. https://github.com/dcastil/tailwind-merge (MIT)
• zustand 5.0 — State management store. https://github.com/pmndrs/zustand (MIT)
• @fontsource-variable/inter 5.2 — Inter variable font, packaged by Fontsource. https://github.com/fontsource/fontsource (Package: MIT; Font: SIL Open Font License 1.1)

Build tooling (devDependencies in package.json, not shipped inside build/):

• vite 5 — Bundler. https://github.com/vitejs/vite (MIT)
• @vitejs/plugin-react 4 — Vite React plugin. https://github.com/vitejs/vite-plugin-react (MIT)
• @vitejs/plugin-basic-ssl 2.1 — Local HTTPS for Vite. https://github.com/vitejs/vite-plugin-basic-ssl (MIT)
• typescript 5.9 — TypeScript compiler. https://github.com/microsoft/TypeScript (Apache-2.0)
• tailwindcss 3.4 — Utility-first CSS. https://github.com/tailwindlabs/tailwindcss (MIT)
• postcss 8.5 — CSS transformer. https://github.com/postcss/postcss (MIT)
• autoprefixer 10.4 — PostCSS plugin. https://github.com/postcss/autoprefixer (MIT)
• @biomejs/biome 2.3 — Linter / formatter. https://github.com/biomejs/biome (MIT)